Utilisation thresholds
During sessions covered by the study team, 344 patients were asked to participate: 49 patients refused to take part, mainly due to lack of time, and therefore 295 patients were included in this study. The number of patients who participated varied between 18 and 38 in each practice. One patient later withdrew their consent.
In 134 consultations at least one diagnostic episode could be identified. See Table 2 for patient characteristics. The remaining consultations were for followup visits, chronic disease management, vaccination, or administrative issues. Only consultations with diagnostic content were considered for this study.
Table 2. Patient characteristics (N = 134)
Without explicitly being asked, in 49 out of 134 (36%) consultations with diagnostic content, GPs reflected on the individual utilisation threshold. Nine of the 12 GPs (75%) did this at least once. In 125 out of 134 (93%) consultations GPs stated that they knew their patient well or very well. Although prompted to reflect on their diagnostic thinking in general, they were not asked ‘when does a patient usually consult’, that is, the utilisation threshold.
In 48 out of 49 (98%) patients where GPs reflected on their patients’ individual utilisation threshold, patients were previously well-known by GPs.
Different utilisation thresholds were mostly framed as patients consulting ‘early’ or ‘late’ in an illness episode. In the view of participating GPs, attending ‘late’, that is, having a high-utilisation threshold, was associated with a high probability of defined or even serious morbidity, and vice versa:
‘So I do know that she comes [into my surgery] rather early than late.’ (GP3 on patient 1, female, age 42 years) [Identifying information in the brackets after quotes refers, first, to the doctor and, second, to the patient; sex and age of the patient is given. See Appendix 2 for GP information].
‘He is actually a very anxious patient, consulting me promptly … So, if he has got something, he comes rather quickly than too late.’
(GP11 on patient 18, male, 40 years)
‘She is not somebody coming here three times a week, OK? She comes here rarely … [and] if she comes, something is really going on.’
(GP6 on patient 19, female, 82 years)
Additionally, GPs described their patients as consulting regularly with unimportant issues or only when they really worried in order to illustrate low- or high-utilisation thresholds, respectively:
‘She is somebody, consulting me frequently with minor issues.’
(GP1 on patient 6, female, 62 years)
‘She only comes into my surgery, in cases [where] she really is in trouble.’
(GP2 on patient 10, female 74 years)
In just one exception a GP reflected on the utilisation threshold of a patient not personally known by him. That was made possible by a textual comment of a colleague in the patient’s record.
GPs’ perceptions of why patients consult early or late
During interviews, GPs gave explanations or reasons as to what they perceived might cause their patients to consult promptly or late. Five factors were identified: medical history and life-changing (medical) events; emotional and behavioural characteristics; family background and social environment; the media; and external circumstances.
The medical history and life-changing (medical) events of the patient
GPs argued that severe or even life-threatening disease that their patients had experienced in the past played a role in their threshold for seeking medical help. This was mostly found in patients with a more frequent and ‘early’ consultation pattern:
‘She once had leukaemia and chemotherapy … and of course she is a bit anxious now.’
(GP3 on patient 1, female, 42 years)
‘First time he went to the men’s health check with his urologist he was 45 years old being diagnosed with prostate cancer … Now he is driven by fears of a relapse.’
(GP11 on patient 34, male, 54 years)
Emotional and behavioural characteristics of the patient
Some patients were characterised as being generally anxious and sensitive, leading to a low-utilisation threshold:
‘He has dreadful angst.’
(GP3 on patient 5, male, 19 years)
‘… because he is just anxious … and very sensitive.’
(GP11 on patient 34, male 54 years)
Sometimes patients were described as being socially withdrawn, resulting in a high-utilisation threshold:
‘I know that he is a withdrawn person, not willing to seek the doctor’s help … It’s difficult to get anything out of him … He is a close-lipped person, as all men are.’
(GP5 on patient 4, male, 72 years)
‘She never shows up … because she doesn’t want to interrupt my work. That’s what she said to me once.’
(GP7 on patient 15, female 76 years)
Some patients presented not only ‘late’, but had also previously missed follow-up appointments:
‘One or two years ago she did manage not to attend for an INR (anticoagulation check) for more than 3 months.’
(GP11 on patient 2, female 75 years)
The patient’s family background and social environment
GPs pointed out the importance of the patients’ family and/or their social environment as an influence on their patients’ consultation habits.
Issues of trouble and stress in their surrounding family were associated with both high- and low-utilisation thresholds, depending on how patients were affected by them:
‘There is a lot of trouble [in the family].’ (GP11 on patient 2, female 75 years) was a comment in a patient with usually ‘late’ consultations.
However, the following was stated for patients with ‘early’ consultation habits:
‘He really had hard times, after the death of his partner in an accident … [Since then] he comes quite often for minor colds etc, somehow he appears like a child looking for love.’
(GP3 on patient 15, male, 45 years)
‘Now, 10 days ago her elder sister, only a little bit older than herself, died from a heart attack. And of course that totally threw her off the rails.’
(GP7 on patient 12, female, 40 years)
Both events apparently led to frequent visits with a low likelihood of serious morbidity.
GPs complained about a sometimes weak lay system [‘lay system’ here refers to self-care strategies and family advice] for managing minor health problems in patients with low-utilisation thresholds:
‘Often I ask myself: “Why is he coming to my surgery?” If there was a grandmother around, she might say “Stay in bed, I’ll make a cup of tea for you and it’ll all turn out fine tomorrow.”’
(GP3 on patient 15, male, 45 years)
The media
One GP mentioned that the media influenced susceptible people, which lowered their utilisation threshold.
‘She picks up from the media what might happen.’
(GP3 on patient 1, female, 42 years)
The external circumstances of the patient
GPs reported simple external constraints leading to lower-utilisation thresholds such as needing sick notes from the first day of illness, which in Germany is required for blue-collar workers (blue collar refers to someone of working-class extraction, historically defined by hourly rates of pay and manual labour):
‘She was just in need of a sick note for today.’
(GP11 on patient 31, female, 28 years)
Pre-emptive consultations apparently also occurred, by which patients prepared themselves for exceptional events, such as holidays or examinations:
‘If she didn’t need to leave for Berlin tomorrow, she wouldn’t have shown up, I guess.’
(GP2 on patient 6, female, 53 years)
The cognitive, emotional, and behavioural consequences for GPs when reflecting on individual utilisation thresholds
Although the concept of the individual utilisation threshold was described almost identically by most GPs touching on this topic, their related beliefs, feelings, and actions varied widely, depending on the particular situation.
GP cognition
In patients with high-utilisation thresholds, GPs showed an elevated level of awareness and concentration. They reported making an extra effort not to miss the prospect of serious disease:
‘He is not frank … and I have to be attentive to find out everything.’
(GP7 on patient 15, female, 76 years)
‘I have known her for many years … and have known her lack of compliance. [So] I’m very alarmed … so I think I have to dig deeper into it, not to miss anything.’
(GP7 on patient 6, female, 84 years)
Furthermore, the GPs pondered about why patients are withdrawn and whether or not there was a serious problem behind a seemingly innocuous presentation:
‘Probably he just raises this [trivial] problem as a pretext for coming here … but he is not yet willing to tell me what the matter is.’
(GP5 on patient 4, male, 72 years)
With patients who had a low-utilisation threshold, GPs described struggling to take the patient and their complaint seriously:
‘I really need to concentrate on taking their complaints seriously, as the patient expects me to … This symptom wouldn’t bother me at all … but I want to make him feel … that he is being looked after.’
(GP6 on patient 10, female, 72 years)
GP emotion:
When being confronted with patients consulting ‘early’ (in an illness progression), some GPs grew irritated or even reacted aggressively:
‘She was getting on my nerves … I’m glad to see her leave again.’
(GP1 on patient 10, female, 83 years)
‘When he comes here, I’m a little annoyed.’
(GP7 on patient 16, male, 67 years)
However, they could see this group of patients in a more positive light when they became aware of circumstances impacting on their patients’ utilisation behaviour:
‘Knowing his background [of prostate cancer], I do understand [his behaviour of frequent visits for minor problems].’
(GP11 on patient 34, male, 54 years)
GP behaviour
In patients with low-utilisation thresholds, GPs did not expect there to be a severe disease outcome. Thus they stressed the benign course of the symptoms mentioned and tried to reassure their patients. Sometimes they performed a physical examination or arranged for followup visits purely for this purpose. However, they usually refrained from specialist referrals or invasive investigations:
‘I try to explain the situation to her. The purpose behind me examining her abdomen is calming this patient down, rather than expecting anything there.’
(GP3 on patient 1, female, 42 years)
One GP became irritated and referred their patient to a specialist, so that he did not have to deal with her any more:
‘I gave her a referral, so I will have my peace …’
(GP6 on patient 13, female, 34 years)
Of the GPs who were aware of individually varying thresholds, most adapted their diagnostic decision making as described earlier. Two GPs, however, stressed the risks that might arise from this kind of individualisation. They deliberately tried to ignore individual variation in consultation thresholds and followed the diagnostic procedures required for the symptoms or problem at hand:
‘I really had the feeling: “that was exaggerated!” but still I do my differential diagnosis and have a further look.’
(GP5, patient 9, female, 63 years)
‘However, we will check the blood … and a stool sample … so that we won’t miss anything.’
(GP6 on patient 10, female, 72 years)
In patients with high-utilisation thresholds, GPs put more time and effort into their diagnostic work, probing for more information or referring to specialists. They tried actively to convince their patients to keep appointments:
‘I know he has some [serious issue], when he drops into my surgery … [Though I didn’t find anything on my examination] I finally referred him to a urologist.’
(GP11 on patient 10, male, 47 years)
‘Sometimes my nurses let me know when she [the patient] is in to get herself a new prescription: “You haven’t seen her for a while.” So I go to the reception desk and ask her if she wants to see me. But mostly she refuses and leaves the practice.’
(GP7 on patient 15, female, 76 years)
The above is an example of a GP believing a patient might harm herself by not consulting, that is, having a high-utilisation threshold and possibly putting her health at risk by neglecting the presence of a serious illness. The GP not only considers the patient’s utilisation threshold, but in this case also actively intervenes to influence consultation behaviour.