Participants’ characteristics
Interviews
Twenty-one participants who were purposively sampled from NHS general practices and domestic abuse agencies delivering the IRIS programme from four regions in England and Wales were interviewed. Participant characteristics are described in Table 1. Seven advocate educators involved in training delivery and 14 general practice staff (three practice managers, eight GPs, and three reception team members) were interviewed. The average interview length was approximately 38 min.
Table 1. Interview participants' characteristics (N = 21)
At least two GPs interviewed had experience in delivering DVA training. Training was one aspect of the interview topic guide and the most detailed perspectives on training were offered by 10 participants (seven advocate educators, two practice managers, and one GP). Advocate educators delivering training most commonly shared their views regarding the shift to remote training and this is reflected in the data below.
Training sessions
Eight IRIS training sessions delivered remotely by 11 advocate educators to general practice teams in England and Wales were observed. In total, 52 participants attended training across five groups of clinical staff (GPs, practice nurses, and general practice-based psychological wellbeing practitioners) and three groups of support staff (receptionists, administrators, and practice managers). Participant group sizes ranged from four to nine and were diverse in terms of age, gender, and ethnicity, with varied time in role (<1 year to >20 years). Training sessions were up to 2 h long for clinical staff and 1 h for support staff. Advocate educators sometimes delivered the sessions independently (five sessions) and sometimes in pairs (three sessions), if advocate educators preferred to share delivery and communication.
Constants and adaptations
The shift towards remote training highlighted issues that previously existed in face-to-face training. These included challenges in scheduling DVA training with busy general practices facing competing demands. Major adaptations in the transition to remote training during the pandemic included changes in DVA training content, as well as adjusting to novel technology for those delivering and receiving training.
When scheduling training sessions with general practices, a variability in commitment among practices, pre-dating the pandemic, was reflected:
‘There is always going to be some practices that are not as — they have never been as easy to get onboard as others. Some of them waiting for their update training they are, not resistant, but they are not good referrers, they don’t seem to be quite as onboard as some of the others.’
(Advocate educator [AE]1, female, 4‒9 years in sector)
One advocate educator explained why arranging training with practices is essential for the relationship between general practice and specialist DVA services:
‘… if they haven’t had the training then the communication is really poor. They just don’t have a clue who I am, what’s going on, who IRIS is, why the patient would be referred … I’m very confident in which surgeries I have that good rapport with ... ’
(AE6, female, 4‒9 years in sector)
There have also been major adaptations in the shift to remote training delivery:
‘We talked about the increase in referrals through the COVID 19 pandemic … that there had been more homicides due to domestic violence during the pandemic … But then a huge part of the training is exactly that of asking how to ask the questions of domestic abuse over phone and video consultation, how to do that safely. Because obviously women are at home and, their perpetrator could be right beside them or behind the computer, listening on the call.’
(AE3, female, 0‒3 years in sector)
A focus on clinician empowerment was also highlighted by this GP who delivers training:
‘I am giving doctors, clinicians, and nurses and things confidence that they need to actually get in there when they are on the phone and actually be curious and ask questions. And also work around issues of safety which are much more concerning if there is somebody in the background …’
(GP1, female, >20 years in sector)
Adapting to novel technology was another major adjustment for those delivering and receiving training. When observing training sessions, the study team noticed technical problems across all sessions; screen camera and microphone faults occurred and some attendees were unable to connect.
Some advocate educators struggled with the new technology:
‘Oh and I have had some disasters. I think once my electricity tripped and I got thrown out of the session and … You get back in, people understand and yes I was the one sweating, they were all quite fine waiting for me.’
(AE1, female, 4‒9 years in sector)
Other advocate educators were surprised at how well they adapted:
‘Yes, I was surprised by it. I don’t know maybe I was surprised because it was — I doubted my own abilities to deliver training online but yes, it is just I can’t sit in front of a screen and talk but I actually can.’
(AE1, female, 4‒9 years in sector)
General practices receiving training also needed to adapt to novel, unfamiliar technology:
‘This practice, they didn’t have the right equipment, they didn’t have enough webcams and laptops for everyone to be sat … This practice were really keen on doing it all together in one room with just one camera for all of them.’
(AE2, female, 0‒3 years in sector)
Having multiple attendees in one room sharing a screen could be confusing for the advocate educator trainer:
‘That was a nightmare because you just couldn’t hear anyone. You couldn’t see people. Rather than everyone being a little icon, it was one shot with everyone in. You had no idea who was saying anything. Usually, it flashes up with someone’s name when they speak. With this, you couldn’t tell if it was Doctor X or Doctor Y who was saying something.’
(AE2, female, 0‒3 years in sector)
Among general practice staff receiving training, there was diverse technical ability:
‘Speaking as a manager, we learn differently. So, I don’t mind learning on Teams. I’ve done quite a lot of training in the last 12 months on Teams, courses, that kind of thing. Or being on meetings like this. So, I’m used to it. A lot of the satellite receptionists, they’ve always done face-to-face training. They’ve never had to use Microsoft Teams. They’ve never had to use Zoom so a lot of them might find it a bit unusual and it might not sink in the same way.’
(Practice manager 2, female, years in sector not specified)
The access–engagement trade-off
A marked improvement in access to training was noted by advocate educators delivering training, with training including practice staff who otherwise would not have been able to attend, for example, participants joining from their home or on the school run.
One advocate educator was surprised at how effective remote delivery was in widening access to training:
‘When people are at home with the children. You see them shooing them out of the room but they were still able to do the training so yes … it was quite phenomenal; it blew me away … Because I thought, “Wow we wouldn’t get these people at the training.”’
(AE1, female, 4‒9 years in sector)
Remote training also allowed multiple practices to attend training at once:
‘And we now can reach people from all 49 practices, so that training, where we were having different people from different practices, was a lot easier for us, a lot less time-consuming.’
(AE4, female, 4‒9 years in sector)
However, with a gain in widened access came a perceived loss in overall engagement, having an impact on opportunities for learning. The study team noticed just under half the participants’ screen cameras were turned off during a training session and were only switched on for the initial introductions or when responding to, or asking, a question. This could affect the communication of non-verbal cues between trainer and participants, non-verbal cues that might indicate understanding, engagement, and emotional response that are important when discussing a subject such as DVA.
Participants were noticeably ‘multitasking’ during training: answering calls, eating lunch, and using the chat function to explain when they needed to attend to an urgent task and pause training. In contrast to previous face-to-face delivery that involved regular participant interaction, in remote sessions advocate educator trainers were the main speakers for the majority of the session time and participants were largely passive recipients.
It was observed that the advocate educators used a variety of techniques to engage trainees, for example, videos to illustrate key behaviours seen in DVA or ‘ice- breaker’ tasks. Despite these interventions there were still limits to engagement.
The trade-off in widening access to training at the expense of engagement was a concern for some advocate educators. One GP who is involved in training delivery explained that the loss of visual feedback from participants can be challenging for the facilitator:
‘I would say that it feels very removed. You can’t make eye contact in the same way, you can’t read the responses that GPs are having, or clinicians are having to what they are being told, which is hard stuff.’
(GP1, female, >20 years in sector)
At times the reduced engagement, compounded by technological challenges of training delivery, created stress and isolation for the facilitator:
‘… with IRIS training, you play some videos and there is some kind of group work there too. And that was really hard to try and adapt to video because, you have to figure out how to kind of play the video and how can they hear it. Those little things really impact the stress levels when you’re trying to do training, and especially if no one is kind of — if no one has their screens on, it feels very odd to kind of just talk to yourself.’
(AE3, female, 0‒3 years in sector)
Sensitive content in remote sessions
The challenge of discussing a sensitive subject such as DVA in a remote setting was explored. In observation of training sessions, participants were reminded that the content could potentially be distressing and were reassured that they can simply switch off their screens/sound to ‘leave the room’ if they needed to. This is especially important given the possibility of training participants having lived experience themselves. However, this limited the trainer’s ability to ‘read the room’ and gauge a response from the audience, meaning that there was a risk trainees could be overwhelmed by the content, with no one close by to support them if needed.
Advocate educators acknowledged that this was challenging content to discuss in a virtual environment:
‘That’s what the practice manager gave me as feedback is that perhaps, that wasn’t thought about enough. You know, that it is quite a lot of overwhelming information and really, there was no way to gauge that for me … because you can’t read the room literally.’
(AE7, female, 4–9 years in sector)
One GP who delivers training shared concerns on establishing a safe remote learning environment:
‘So, I think it is much easier to gauge how engaged your trainees, or the doctors you are teaching are, when you are in a room with them. And it is also much easier to set up a feeling of trust, and safety, people can ask whatever they want and there is no judgement [more] than it is possible to do remotely. I think that probably is the main issue … ’
(GP1, female, >20 years in sector)
Is remote training here to stay?
There was diversity of opinion among interview participants regarding the longevity of remote training. Remote training was viewed as an efficient option given the busy work schedules of practice staff, and for some advocate educators there was worry around reverting back to face-to-face training. On the other hand, some preferred a return to face-to-face training to enhance learning and improve absorption of information.
To their own surprise, one advocate educator felt remote training had significant benefits and actually could achieve a similar experience to face-to-face training:
‘I am a real convert and I can’t believe I am even saying that. I can’t believe these words are coming out of my mouth … So, feedback-wise, I think it was good. It was as it always has been. They were asking the same sort of questions that they have always asked. So yes, I was actually really impressed with it, if I am honest. Seems to have gone really alright, yes.’
(AE1, female, 4‒9 years in sector)
For another advocate educator, the thought of returning to face-to-face training caused worry:
‘I have built up an anxiety around going back to doing that face-to-face because it has been easy to do it via Teams because I’m at home … For example, I can have my notes and it’s not so formal.’
(AE6, female, 4‒9 years in sector)
Although acknowledging reduced engagement in remote training, one practice manager felt that remote training offered a significant advantage. It was felt to be a time-efficient option, complimentary to the work schedules of general practice staff:
‘I think it works better in some ways … One, you haven’t got interaction with people there and then, but for time for people, they are not having to go places so they’ve got more time, then they can do the meetings, do the training, and then get on with their work.’ (Practice manager 1, female, >20 years in sector)
However, another practice manager expressed that they felt remote training was inferior to face-to-face training based on attendees absorbing less information:
‘So, I think it’s different and not everybody will take on as much as they would if they were face-to-face, I don’t think. You can’t beat face-to-face.’
(Practice manager 2, female, years in sector not specified)